At the beginning of April, I wrote a blog post about my parents selling my childhood home and needing to find a place to store my favorite possessions until I had a house of my own. At the time, my husband and I were planning to start house hunting this fall. Of course, life had a different plan for us, and at the beginning of June we purchased a beautiful fixer-upper house of our own. And, as it turned out, we only needed to store my treasures for a few months’ time.
About 2 weeks after we purchased our house, we rented a U-Haul and took all of my “stuff” out of storage and crammed it into our new basement. Basically every room in the house needed work, but the basement was at the bottom of the list and therefore now the storage zone. To clarify, when I say every room needed work, I mean it. We tore out bathrooms, moved walls, and repainted every surface in the house. 3 months later, I can say it was worth it!
Too Much Stuff!
In the process of working on our house, my parents sold their house. My dad, seeing all the things we needed, decided to give my husband all of his old tools. Since he was retiring and downsizing, my father no longer needed them. However, my husband and I already had a lot of things packed into the basement, and had no place to put the tools my father was giving us. We were running out of room fast and didn’t know what to do! Did we re-rent a storage unit or did we just turn things down, even though we needed them?
This problem isn’t all that different from the problem many companies are facing when backing up their data today. In most cases, companies have a lot of critical data that they need to have, but it gets jumbled in with the non-critical data that takes up more space and costs more money.
It is an argument that we had on more than one occasions over the summer. Did I really have to keep my doll house/Barbie’s/ Polly Pockets/ Books? Couldn’t we just buy new ones if we ever had daughters? Because (as much as I hate to admit it) my husband was right- my Barbie wasn’t going to fix the house, but the bandsaw my father gave us would. All of these personal items meant so much to me, but they were taking up valuable space and costing us money.
This same theory applies to business data storage, though it shouldn’t cause an argument. When storage costs start going up, it makes sense to review the files that you are backing up. Are you backing up company outing pictures and favorite playlists along with the critical business files? As much as you might want to have the pictures should a server crash, you need the critical business files to continue on should a disaster strike.
Ditch the Argument
It is a best practice we always convey to our clients and partners- only back up the data that is business critical. Save the pictures and music to a different location, like an external hard drive, where you can get it if you need it, but where it does not interfere with running your business. By simply moving these files off of your backup sets, you will save not only space on your online vault, but time as it will take less time to back up, and money as you won’t be paying for the GB’s of data for those files.